At Tribes, as a fully remote company, we have built our operations around online collaboration, reducing the need for frequent corporate travel. This policy sets forth guidelines for limiting corporate travel, ensuring sustainability, and maintaining our remote-first culture.

1. Definitions

• Corporate Travel: Any journey, stay, or event related to the business operations of Tribes that requires an employee to travel outside their regular place of work.
• Essential Travel: Travel deemed necessary to meet a business objective that cannot be achieved remotely or virtually.

2. General Guidelines

a. All meetings, conferences, workshops, and collaborative activities should first be considered for remote or virtual execution before exploring the option of physical presence.

b. Travel should be limited to Essential Travel only.

c. Requests for Corporate Travel must be accompanied by a justification detailing why the objective cannot be met remotely or virtually.

d. The environmental impact of travel must be considered. Where possible, lower-impact modes of transport (e.g., trains over planes) are preferred.

3. Approval Process

a. All Corporate Travel must be approved by the direct manager and the Finance Department.

b. The requesting employee should provide:

• Purpose of the travel
• Detailed itinerary
• Expected outcomes
• Justification for why the activity cannot be executed remotely

c. Post-trip, a brief report outlining the achievements and whether the travel objectives were met should be provided.